Minutes, October 21, 2009

November 18, 2009

PORTLAND AREA CHAMBER OF COMMERCE

MINUTES

Board of Directors

(All PACC members and public are invited to attend)

Wednesday, October 21, 2009-8am at Looking Grand Café

www.portlandareachamber.com www.portlandriverfest.com

Present-RJ Niklas, Kory Blastic, Kim Thorp, Gary May, Nancy Binkowski, Linda Eden, Lynne Paradiso, Marilyn Danielson, guest: Marjie Boynton

Call to Order-RJ Niklas

No visitors present

Minutes were approved

Treasure’s Report-Linda Eden

A. Linda is working to get final numbers from last year. Has most of financial picture from March, but wants to get final tally

B. Income for 2008 shy $15,000 for whole year.

C. Appears that 2009 income is staying even.

Committee Reports

A. Communication & Promotion- Tammy Beson, absent

1. Strongly encourages businesses to get their profile in-great way to advertise in the R & O.

B. Programs & Activities-Margery Briggs, absent (knee surgery)

1. Breakfast with Santa- December 5^th. 8am to about 10am

a. Cathy Hoort is coordinating

b. Ed Barr is Santa

c. Gary May made generous offer to pay for the food. Receipts to be given to him for payment.

d. Will need helpers. Please arrive about 8am.

e. RJ to check with fire truck

C. Membership-Kory Blastic

1. Plaques years are in. Passed some out at meeting. Everyone renewing this year will receive one. Appears that just about everyone is renewing.

* a note to say that most members have been part of the chamber for over 6 years.

2. Membership letters have been sent.

3. Kim Thorp has list of all Portland area businesses. Will give to Kory

4. Marilyn requested a list of active members of the Chamber, so we can know who to invite to the Chamber.

5. Kory gave short report on the Octoberfest, not sponsored by Chamber,-40 entrants for the Beer Run. Felt it was a good event that needs to grow. Encourage Chamber to participate.

6. Marilyn requested list of active members of Chamber so we can contact those who are not members presently.

D. Organization & Finance-Gary May

1. Golf outing was a great success. Need to make sure sponsors are recognized.

E. City Report-City Manager/DDA Director-absent

F. Ambassadors- RJ Niklas

1. Maria’s Tacos-Dining Room opening-TBD

2. Edward Jones, Kory Blastic, owner, in the Kramer Bldg.TBD

3. Legislative lunch well attended, great chance to ask questions about school, local, and state issues. Very informative. 11:30am Networking, noon Legislative Lunch 2^nd Monday of the Month at Jerry’s.

Old Business

A. Annual Dinner

1. Thursday, January 15, 2010 at the Wagon Wheel.

a. Silent auction-need items, door prizes, etc.

b. Entertainment-Nancy to check with Sherry, MaryAnn, and Rush

1. Discussion of other ideas-wine tasting, etc.

c. Need nominations for:

Citizen of the Year

Business of the Year

Director of the Year

B. Christmas ornaments with Congregational Church on sale for $10 at the church or the Chamber office. Vintage ornaments $5 at Chamber office.

1. Can be purchased at Old Mill Boot Sale-ends Halloween

C. 2010 Community Chamber Book

a. Kenny Kramer awarded contract this year.

1. Some discussion re: procedure. Gary May opposed on principle.

D. Fourth of July Riverfest planning meeting Tuesday, December 1^st

a. Consensus that it should be more kid-oriented

New Business-None

Next Meeting Wednesday, November 18^th at Looking Grand Café

Respectfully submitted,

Marilyn Danielson, Secretary

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Minutes, June 17th 2009

November 18, 2009

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PORTLAND AREA CHAMBER OF COMMERCE

MINUTES FROM JUNE 17^TH,2009-8AM AT LOOKING GRAND CAFE`

www.portlandareachamber.com www.portlandriverfest.com

All PACC members and public invited to attend

Present- Directors RJ Niklas, Nancy Binkowski, Linda Eden, Kory Blastic, Margery Briggs, Gary May, Tammy Beson, , Guests: Dave Binkowski, Marjorie Boynton, Lynne Taradiso, Kim Thorp

Call to Order-Rj Niklas, President

Board member and visitor introductions

No minutes taken at last meeting

Treasurer’s report- Linda Eden gathering info. She will have it next meeting.

A. will do cost of events-profits and losses

B. will do report in 3 month segments

C. will be prepared with statements following Riverfest/4^th of July event.

D. Statements will be paid following the event

Committee Reports (not in usual order)

A. Programs & Activities-Director Margery Briggs

1. corrections need to take place for all entry forms-wrong dates, times, etc.

a. all entry forms need to be cut and pasted forward corrected to website.

b. To be done ASAP by event coordinators

2. King and Queen event is being handled by Sara Manning

a.. Will be crowned downtown about 5pm so can be in parade

b. Speaker system will run cord through insurance co. nearby-

Margery to check on that and get stage from Rush

3. Parade info

a. Theme- Freedom-Celebrating the Foundation of America

b. No entry fees for parade or any event

c. Lineup beginning at 5pm at middle school-begins at 6pm

d. Announcers on Kent St

e. Awards given prior to parade

f. Bike parade to be included with parade and will lineup

g. Volunteers needed to keep parade running smoothly

4. Advertising

a. Portland Printing can not print our posters-Tammy Beson

Given 50-75 posters through the R&O.

b. Trifolds for restaurants will be handled by Nancy Binkowski and

Marilyn Danielson.

c. Public tv ads running

5. Details

a. Need volunteers/freebies for prizes and interest

b. Golf carts for judges and Paddles

c. Need volunteers to be Paddles, walk with Paddles

d. Need judges for events-parade, bikes parade, hot dog eating

Chili cook off, water parade, tug of war, bed race

e. Looking Grand will host hot dog eating and chili cook off

f. Bus available for beer tent both nights-remember tip the driver

g. Entertainment is ready for Friday and Saturday night

h. NEED VOLUNTEERS for info booth, go fers, food venders for 2-3 hour blocks.

1. Booth applications-$50

2. set up on Friday with good security throughout the night

3. need to know if electricity is needed

B. Communications & Promotions-Director Tammy Beson

1. Center of R & O to be Portland’s 4^th of July events-concentrated more on

the 4^th than Riverfest

2. Schedule has to be in to be printed. All activities need to be gotten into

Tammy

C. Membership-Director Kory Blastic

1. Members need to realize that all monies go directly back into Portland’s

Chamber. We are interested in your help and will work with people on

membership monies.

D. Organization & Finance-Director Gary May

1. 2nd biggest outing for the Chamber is the Golf Outing to be held August

26^th at Willow Wood Golf Course.

E. City-no report

F. Ambassadors-Director RJ NIklas

1. Legislative lunch well attended-2^nd Monday of the month at noon at Jerry’s

with 11:30am business networking.

2. Member had opportunity to speak with one of the representatives and got

results, so it’s a great opportunity to meet with influential people.

3. Town and Country Title- Grand Opening, August 11^th at noon

Old Business

A. ICEA and County Chamber Network Business

1. Rediscover Downtown Tour October 2009

2. County Chamber meeting July 16^th , Looking Grand Café at noon

B. Proposed County Community Book, 2010

1. Maybe interested if no cost, but not too exciting, Portland has a good one.

2. Chamber Ornament will be powder blue with First Congregational Church

a. Marilyn to furnish small write up about church to be included with

bulbs.

C. Kory Blastic elected as Vice President Interim

New Business

A. Next and last 4^th of July planning meeting is June 23^rd at noon at Jerry’s

B. Working on Portland Chamber book

Next meeting 8am Looking Grand Café, Wednesday July 15^th, 2009- Respectfully submitted,

Marilyn Danielson, Secretary

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