June 2007

PORTLAND AREA CHAMBER OF COMMERCE
MINUTES FROM JUNE 20, 2007
Board of Directors
8:00 a.m. at Wagon Wheel

Call to Order- RJ Niklas, President

Present-RJ Niklas, Colleen Barricklow, Steve Kahn, Alex Moore, Margery Briggs, Mike Judd, Gary May, Tammy Beson, Marilyn Danielson, with guests, Kathy Parsons, Sara Manning, Pat Finkbeiner

I. Agenda reviewed: motion to accept and seconded Margery Briggs/Mike Judd and approved.

II. Recognition of visitors.

III. Minutes: Marilyn Danielson. Reviewed: motion to accept and seconded Colleen Barricklow/TammyBeson and approved.

IV. Treasurer’s Report: Alex Moore, Treasurer.
A. Alex is working with 2006 budget and gathering reports. Plans to set up joint 2006/07 working budget.
B. Tracking down all activities and expenses to start new with high accountability whether each activity reaps financial gain or is helpful in other ways.
C. While he does not have actual final account balance, he gave an estimate of $24-$25,000 with $3,568.79 as positive cash flow balance to date.

V. Committee Reports:
A. Communication & Promotions- Director Steve Kahn
1. Website- Pat Finkbeiner came and spoke about setting up Chamber website.
He is a graduate of Baker College with Bachelor’s Degree in Web Design. Offered with schools, government, Riverfest, etc.
2. Links were discussed as a part of the above discussion. Pat said links could be accessed with a single click making site much more user friendly.
3. Appreciation was offered to Kathy Parsons for developing current website and her knowledge on the subject.
4. Others yet to be interviewed for position, but promised to get back with Pat regardless.
a. Links would be still offered only to Chamber members.
b. Other questions still on the table regarding advertising, promoting new and old businesses, etc.
c. Gary May suggested Ry given authority to move if under $1,000. Motion
to give Pat the go ahead. Gary/Colleen approved.

B. Programs & Activities-Director Margery Briggs
1. Fourth of July
a. entry forms have been developed and for parade. All entries must be on site by 5:15 ready for judging.
b. Looking for convertibles for the parade for King and Queen Court and other celebrities. If anyone has an idea, please let Margery know.
c. Parade will start from the middle school on the same route back to Bogue
Flats/Builders Lumber allowing better lineup and less confusion for entries.
d. All approvals are in. Roadways have been okayed by police dept. Crowning of king and queen will be prior to parade on Bridge St. beside Art of Giving,
allowing winners to be crowned prior to the parade. All monies for king and
queen campaign are to be turned in by July 2nd. That will conclude the voting. Canisters are in area businesses. Was rxed to get them out around Memorial weekend. $100 will go to King and Queen. Rest to the Chamber. Voting will take place at 5pm.
e. Fireworks have been approved-RJ needed to help get support. Monies go for the next year’s fireworks. RJ happy to help in that regard.
f. Margery put out a plea for volunteers to help organize and directing entries at the middle school. She also put out a plea for musical ideas. Bands are reluctant to participate without payment. However, the drum line will be coming from PHS. Anyone who would like to offer music would be more than welcome. Please call Margery if you have an idea or know someone who might be willing to play. Music always makes a parade more fun.
g. Discussed candy throwing. Do not wish to ban it, but entry forms state that candy must be thrown onto the sidewalk and not into the street for obvious safety reasons.
h. Decision was made to ban $5 entry fee. There will be no cost for anyone to be in the parade. All entries will keep up the pace or will be removed from the parade.
I. Finally, Margery and others suggested 4th activities be divided up. Many
workers needed to pull it together. Can be overwhelming. Recommend strongly for next year.
C. Membership-Tammy Beson
1. Lugnuts game discussion-Rxed Tammy set date than see how many will
come-numbers must be in 45 days ahead of game. It’s $9 per person to reserve general seating. Discussed box area, lunch, promotions, etc. Tammy to set date.
2. Discussed possible outing at the Thursday bandshell events sponsored by Counsel of the Arts. Tammy will discuss with Katherine Booker regarding
possibilities for food tent on grounds. Chamber may sponsor one Thursday for $100??
D. Organizing and Finance-Director Gary May- no new information.
E. Ambassadors- Director RJ Niklas
1. Legislative lunch to continue through the summer. Still lots going on.
2. Ribbon Cuttings were held at Star Nails and New To You. Star Nails joined
Chamber. New to You likely will be joining soon. Good turn out for both events.
3. Some discussion re: pro rating membership for half way through the year
newcomers. Colleen suggested profiles and Grand Openings for members
only. And notice to be emailed out the day before and day of event which may happen with website setup for calendar.
4. Riverfest meeting tonight at 6:30pm at the Wagon Wheel.
5. Motion to adjourn Tammy Beson/Steve Kahn. Adjourned.

June 2007

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